We are currently in transition from the Annapolis Valley Regional School Board to the Annapolis Valley Regional Centre for Education. Documents and pages throughout our website will be updated to reflect this change. During this transition, the policies and administrative procedures listed here remain current and in effect. 

Ministerial Policies

The Minister of Education and Early Childhood Development has implemented the following policies, which apply to all schools and school boards in Nova Scotia:

Nova Scotia Provincial School Police Protocol

Provincial Homework Policy (Grades P-12)

Provincial Policy for Interviewing Children by Child Protection Social Workers in Public Schools

Provincial Privacy of Student Information Policy

Provincial School Code of Conduct 

Provincial School Network Access and Use Policy

Provincial School Review Policy

Provincial Student Attendance and Engagement Policy

Board Policies and Administrative Procedures

SUPERINTENDENT OF SCHOOLS

BOARD GOVERNANCE

Policy

Procedure

100.1 -

Development and Implementation of Policies & Administrative Procedures

100.2 - Communication with Parent/Guardian School Organizations and SACs

100.4 - Monitoring of Board Policies and Administrative Procedures

Appendices

• Monitoring of Board Policies and Administrative Procedures

SYSTEM ADMINISTRATION

101.3 - Tobacco-Free Schools and Workplaces

101.4 - Student Use of Personal Digital Devices

101.5 - Corporate Sponsorship and Advertising in Schools

101.6 - Publishing of Student Personal Information and Student Work

101.7 - National Anthem

RACE RELATIONS, CROSS CULTURAL UNDERSTANDING & HUMAN RIGHTS (RCH)

102.1 - RCH

Appendices

• A - Definitions and Terms
• C - RCH Leadership Team
• E - RCH Incidents Involving Employees/Volunteers - Reporting Form
• F - Employee Self-Identification Survey

DEPARTMENTS OF FINANCE AND OPERATIONS

FINANCE

Policy

Procedure

200.1 - Tendering/Purchasing

200.2 - Budget Preparations

200.3 - Cost-Sharing Plan

Appendices

• A - Request for Cost Sharing

200.5 - Loan Advancement

200.6 - School Based Funds

OPERATIONS - PROPERTY SERVICES

201.1 - Facility Usage

Appendices

• A - Facility Usage Agreement

201.2 - Building Security

201.3 - School Initiated Facilities Improvements

201.4 - School Security

201.5 - Vehicle Idling

OPERATIONS - TRANSPORTATION

202.1 - Vehicles for Co- and Extra Curricular School Trips

Appendices

• A - Extra-Curricular Transportation Support, Form "J"
• B - Co-extra Curricular Student Travel Log

202.2 - Closure of Schools When Board-Provided Transportation is Cancelled Due to Adverse Weather or Road Conditions

202.4 - Transportation To and From School Within Established School Catchment Areas

Appendices

• A - Parent/Guardian Request for Space Available To Travel On Board Provided Transportation
• B - Transportation Roles and Responsibilities Parent/Guardian

202.5 - Carriage of Articles on Board-Provided Transportation

HUMAN RESOURCES

EMPLOYEE BENEFITS

Policy

Procedure

303.1 - Occupational Health & Safety

303.4 - Return-to-Work

EMPLOYEE DEVELOPMENT AND EVALUATION

304.1 - Performance Appraisal

304.1.1 - Performance Appraisal: Administrative, Instructional, Operational and Managerial Support Staff

304.1.2 - Performance Appraisal: Teachers not receiving an Administrative Allowance

304.2 - Job Descriptions

Appendices

• A - Job Description

304.3 - Training and Development

EMPLOYEE & LABOUR RELATIONS

305. 2 - Travel and Expense Reimbursement

Appendices

• A - Expense Report
• B - Single Event Expense Report

305. 3 - Loan of Service

305. 5 - Confidentiality of Employee Information

305. 6 - Conflict of Interest for Employees

Appendices

• A - Conflict of Interest Checklist for Outside Activities

305. 7 - Dress Code for Employees and Volunteers

305. 8 - Child Abuse Register Search

Appendices

• A - Child Abuse Register Request for a Search Form A

305. 9 - Criminal Records Check

305.12 - Reporting Protocol: Suspected Child Abuse

305.13 - Investigation of Allegation of Abuse by an Employee

305.14 - Volunteers in Schools

Appendices

• A - Expectations for Volunteers and Volunteer Application Form

305.15 - Reporting Accidents/Incidents for School Community Members

Appendices

• A - Accident Reporting Procedures
• B - WCB Injury Report
• C - Accident Report Form for Teachers
• D - JOHSC Accident Incident Investigation Report
• E - Application for Injury on Duty
• F - Request for Functional Info of Presenting Illness/Injury

305.16 - Funds from School Sources for Additional Staff Allocation

305.17 - Absence/Attendance

305.19 - Employment Files

305.20 - Acceptable Use of Technology for Employees

Appendices

• A - Remote Access Procedure Agreement

305.21 - Position Titles

305.22 - Hours of Work/Scheduled Breaks

305.24 - Personal Care

305.25 - Sexual Misconduct By Employees Toward Students

305.26 - Acceptable Use of Social Media by Employees

305.27 - Respectful Workplace

Appendices

• A - Formal Complaint Form

EMPLOYEE SELECTION

306.2 - Recruitment, Selection and Hiring Process

HUMAN RESOURCES PLANNING

307.1 - Staff Allocation

PROGRAMS & SERVICES

FRENCH

Policy

Procedure

401.1 - French Immersion

PROGRAMS

402. 3 - School Trips

Appendices

• A - Application for Out-of-Province or Country School Trip
• B - Application for In-Province School Trip
• C - Out-of-Province or Country School Trip Guidlines

402. 4 - Student Transfer Requests within AVRSB

Appendices

• A - Request for New Student Transfer
• B - Request for Renewal of Student Transfer

402. 6 - Assessment and Evaluation of Student Progress

Appendices

• Assessment and Evaluation of Student Progress

402. 8 - School Food

402. 9 - Substance Use

402.10 - Use and Distribution of Assessment Results

402.12 - School Fees

402.14 - Management of Head Lice

STUDENT SERVICES

403. 1 - Tuition

Appendices

• A - Record of Student Tuition

403. 2 - Students With Special Needs

403. 3 - Request for Consultation

Appendices

• Request for Consultation
• Minutes of Student Problem-Solving Meeting
• Suggested Possible Accommodations

403. 4 - Legal Guardian Consent for Student Services

Appendices

• Legal Guardian Consent for Student Services

403. 5 - Individual Program Plan (IPP) Development

Appendices

• A - AP 403.b Individual Program Plan

403. 6 - Student Transition Planning Report

Appendices

• Student Transition Planning Report

403. 7 - Request for Inter-Regional Collaboration

403. 8 - Individual Program Plan (IPP) Appeal Process

Appendices

• B - Request for IPP Appeal Hearing

403. 9 - Students With Severe Learning Disabilities

Appendices

• Request for Severe Learning Disabilities Program

403.10 - Administration of Prescription Medication to Students

Appendices

• A - Administration of Prescription Medicine to Students
• B - Administration of Prescribed Medication to Students Parent/Guardian Consent Form
• C - Sample or Trial Medication Form
• D - Administration of Prescribed Medication Record

403.11 - Access to Student Records

Appendices

• A - Request for Transfer/Sharing of Student Records/Information
• B - Acknowledgement of Receipt of a Student Records (2006)
• C - Consent to Photocopy a Student Records (2006)
• D - Record of Access to Confidential Documents Envelope
• E - Confidential Documents Envelope (CDE)

403.12 - Identification of Facility Access Difficulties

Appendices

• Identification of Facility Access Difficulties

403.13 - Special Transportation Plan

Appendices

• Special Transportation Plan
• Request for Special Transportation Needs

403.14 - School-wide Enrichment Team Membership

Appendices

• School-wide Enrichment Team Membership
• School-wide Enrichment Funding Application
• School-wide Enrichment Project Summary

403.15 - Homebound Tutor Service Application (Medical)

Appendices

• Homebound Tutor Service Application (Medical)
• Homebound Tutor Service Request
• Homebound Tutor Service Approval
• Homebound Tutor Service Report

403.16 - School Crisis Team Membership

Appendices

• School Crisis Team Membership

403.18 - ESL Service Request

Appendices

• ESL Service Request
• ESL Service Approval
• ESL Service Report

403.19 - Severe Learning Disabilities Service Appeal Process

403.20 - Service Dogs

403.21 - Students with Type 1 Diabetes

Appendices

• A - Diabetes Management and Emergency Plan of Care for Students with Type 1 Diabetes
• B - Record of Insulin Administration via Insulin Pump

403.22 - Students with Life-Threatening Allergies

Appendices

• A - Anaphylaxis Emergency Plan
• B - Student Health Partnership Program Referral

ACTIVE, HEALTHY LIVING

405.1 - Adventure Education

Appendices

• A - Definitions
• B - Trip Plan
• C - Trip Leader Checklist
• D - Principal Checklist
• E - Off-site First Aid Kit
• F - Leader Pack
• G - List of Adventure Education Activities
• H - Student Medical Form

OFFICE OF THE DIRECTOR

406.1 - Search and Seizure in Schools

Board Executive Edit

• Board Executive

Education Committee Edit

• Education Committee

Finance and Audit Committee Edit

• Finance and Audit Committee

Human Resources Committee Edit

• Human Resources Committee

Operations Committee Edit

• Operations Committee

Planning and Priorities Committee Edit

• Planning and Priorities Committee

Race Relations, Cross Cultural Understanding and Human Rights (RCH) Committee Edit

• Race Relations, Cross Cultural Understanding and Human Rights (RCH) Committee